4-7 MAY 2020




Exhibitor Resources

Exhibitor Resources


Tuesday, 9 July 2019                                 
50% Deposit Now Past Due
Wednesday, 10 March 2020
Submit Co-Exhibitor Notification Form (if applicable)
Mid–November 2019
Exhibitor Services Manual to Go Live
Friday, 20 March 2020
Order Other Services and Utilities
Monday, 13 January 2020
100% Payment Due
Monday, 23 March 2020
Third Party Contractor Forms Due
Mid–January 2020
Housing and Registration to Go Live
Monday, 6 April 2020
Third Party Contractor Payments Due
Wednesday, 26 February 2020
Review/Complete Company Profile
for Inclusion in Show Program
Wednesday, 15 April 2020
Notify Management if Setting Up Booth
After 1500 on Saturday, 2 May
Tuesday, 3 March 2020
Submit Multi-Level Booth Request
to Fire Marshal for Approval

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.

Exhibition Schedule (Including Move-In & Move-Out Details)

View the full Exhibition Schedule (PDF)

Show Days:

  • No one under the age of 15 on the show floor during move-in.
  • Anyone accessing the show floor must have an official show badge.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

Move-In and Move Out:

  • No open-toed shoes during move in or move out.
  • No one under the age of 18 on the show floor during move-in or move out.
  • POV’s – Someone must remain with the vehicle at all times while at the loading dock.
  • Anyone requiring access to the show floor must have an official show badge or a wristband.
  • If bringing oversized/large equipment, please notify show management at otc.events@otcnet.org so that special arrangements can be made to allow access for transport to your booth space.

Late Move-In
If you plan to begin your booth set up after 1500 on Saturday, 2 May, it is mandatory that you complete a Late Move-In Notification Form by 15 April. It is imperative that late set ups order carpet, electricity, and furniture prior to 20 April. If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area.

Arrivals in a Privately Owned Vehicle (POV)
NRG Center Exhibitors
NRG Arena Exhibitors
NRG Parkway Exhibitors

Arrivals in a Straight Truck/Bobtail Truck, Contract Carriers, and Trucks Over 12 Feet
Must check-in at the Freeman Marshalling Yard.
Directions to the Marshalling Yard 

Exhibitor Registration and Housing

Coming Mid–January 2020

9 rooms or less: Coming mid-January 2020
10 rooms or more: Now Available!

OTC has secured room blocks at discounted rates for exhibitors in need of 10 rooms or more. Please note, room blocks will be assigned dependent on space availability.

Room block confirmations will be emailed in October 2019. The official housing partner for OTC is Experient. Please do not accept housing solicitations by any other hotel claiming affiliation with OTC.

Click here to get started.

Update Your Company Profile, Add a Co-Exhibitor

Your exhibitor profile is an attendee's first impression of your company. Update your listing by logging into the Exhibitor Portal using your case sensitive company password. Your password can be found on your booth space confirmation letter. For password assistance, please email otc.events@otcnet.org

Once you have logged in, click "Edit Company Listing." It is imperative that you click on ‘Save’ regardless of whether or not changes are made. This will alert management that your profile has been reviewed.

Click here to view your listing.

Add Co-Exhibitors
The following may be added to your account as co-exhibitors:

  • Sister Company
  • Parent Company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will default to a basic listing consisting of:

  • Company Name, Address, and Booth Number
  • Website URL
  • Company Online Profile (350 character limit)
  • Six Product Categories
  • Three Press Releases
  • Three Digital Product Showcase

Once they have been added, we will provide the exhibiting company with a password to be shared with the co-exhibiting company. The co-exhibitor may then log in to complete their profile and purchase upgrades if desired.

To add a co-exhibitor, please click here.

Booth Specifications, Rules and Regulations

Booth Specifications (PDF)
Rules and Regulations (PDF)

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points, if applicable.

Booth Equipment Included with Booth Space Purchase 
Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs below for ordering information.

  • The exhibit hall aisles will be carpeted; however, individual booth spaces will not be carpeted.
  • 10x10 booths will be set with an 8' high back drape, 3’ high side dividers, and a 7"x44" one-line identification sign.

Special Event Insurance 
OTC requires each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third-Party Contractors (EAC) section below.

Third Party Contractors (EACs)

Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement by 23 March 2020.
  • Provide Proof of Insurance
  • Clear your account balance of USD 200 per exhibiting company for whom you will perform services – payment due 6 April 2020

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications

Please contact otc.events@otcnet.org with any questions. We appreciate your cooperation!

Guest Invitations

Coming Mid-January 2020

Market Your Exhibit

Download show banners and promote your participation on your website and emails.

When posting a banner to your website, please be sure to embed the conference website link within the banner image.

Banner Size: 120 x 600
Banner Size: 120 x 600 (example)
Banner Size: 336 x 280
Banner Size: 336 x 280 (example)
Banner Size: 160 x 600
Banner Size: 160 x 600 (example)
Banner Size: 728 x 90
Banner Size: 728 x 90 (example)
Banner Size: 300 x 250
Banner Size: 300 x 250 (example)
Banner Size: 1600 x 800
Banner Size: 1600 x 800 (example)


Spread the word about your participation at #OTC2020 by taking advantage of the Social Media Toolkit samples, tips, and suggested posting timeline. Follow OTC on LinkedIn, Facebook, YouTube, Twitter, and Instagram to stay up-to-date on everything leading up to OTC.

Download the OTC 2020 Social Media Toolkit

OTC Exhibitor Resources



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